Many small business communications these days is often done though email and other computer-based communication methods. But they still have not yet replaced the telephone as the primary method of first contact that a potential client will use. Telephone communication will leave an impression about your business to your potential clients and even returning customers.
Greet your business callers with a professional tone while establishing that they are calling your company. Having business calls answered with something like: “Thank you for calling ABCD Limited. How can I help you?” Or “Thank you for calling ABCD Limited. How can I direct your call?” will immediately let your customers know, in a professional tone, that they have phoned the correct place.
If your call is being answered by a receptionist redirecting calls to the right person, this too can go a long way to showing that your company is professional – and assure callers that the receptionist can connect them to the right person in your organization. While auto attendants were very popular, more and more businesses are learning that most customers and potential clients are not satisfied with having to press options and extension numbers. For this reason, many might choose to deal with a competitor that has a live person answering phones.
How business calls are answered can also be a deciding factor in where you have your office space. Smart small business owners are more often choosing to locate their office in an office business centre that offers them a live receptionist who answers their calls in a professional manor and handles them according to their wishes. This means that if someone calls the company and asks for sales, the receptionist can transfer that call to the person who takes care of sales – even if they work outside the office.
Companies who do not have an office space or work from home or on the road, can also have their calls answered and handled by a live receptionist in a virtual office plan at an office business centre. This type of service not only provides a small business with someone who answers calls and greets customers in a professional manor, it also provides them with a prestigious business address that is different than their home address or a P.O. Box.
Having a live receptionist who has instructions on how to handle calls does not only get customers to the right person, but can also re-direct suspected unwanted telemarketing calls directly to voice mail. These are the calls that begin with something like “can you direct me to the person who takes care of your photocopier?” Normally, these are telemarketing calls are automatically red-flagged.
While incoming calls should be answered in a professional tone, so should outgoing business calls. It is important when make an outgoing call to a customer, client or even a vendor, to introduce yourself and your company (or brand message) when the person on the other end answers. This leads to a positive and professional impression, reminding them the call is about business only.
1. Jennifer Smith
General Manager
The Omni King Edward Hotel
37 King Street East
Toronto, ON
M5C 1E9
Tel: 416-863-9700
Website: www.omnihotels.com/hotels/toronto-king-edward
2. Mark Perry
General Manager
Executive Hotels and Resorts (Boutique)
8 Colborne Street
Toronto, ON
M5E 1E1
Tel: 416-350-2419
Website: www.spazen.ca or www.cosmotoronto.com
3. Emeline Boul
General Manager
Hotel Victoria (Boutique)
56 Yonge Street
Toronto, ON
M5E 1G5
Tel: 416-363-1666
Mobile: 647-574-5832
Website: www.hotelvictoriatoronto.com
4. Omkar Sawant
Reservations Manager
One King West Hotel
1 King Street West
Toronto, ON
M5H 1A1
Main: 416-548-8100
Reservations: 1-866-470-5464
Website: www.onekingwest.com
5. Van Nguyen
General Manager
Cambridge Suites Toronto
15 Richmond Street East
Toronto, ON
M5C 1N2
Direct: 416-601-3757
Hotel: 416-368-1990
Website: www.cambridgesuitestoronto.com
1. Michael Pagliaro
Carisma (Italian)
15 Toronto Street
Toronto, ON
M5C 2E3
Tel: 416-864-7373
Website: www.carismarestaurant.com
2. Patti Shaw
Terroni (Italian)
57 Adelaide Street East
Toronto, ON
M5C 1K6
Tel: 416-203-3093
Website: www.terroni.com
3. Declan
Restaurant 20 Victoria – Michelin guide approved
20 Victoria Street
Toronto, ON
M5C 2A1
Tel: 416-804-6066
Instagram for reservations: https://www.instagram.com/twentyvictoria/
4. Mana
Nami (Japanese)
55 Adelaide Street East
Toronto, ON
M5C 1K6
Tel: 416-362-7373
Website: www.namirestaurant.ca
5. Restaurant Lucie
100 Yonge Street
Toronto, ON
M5C 2W1
Tel: 416-788-9054
Website: www.restaurantlucie.com
6. Niam H
Cantina Mercatto
20 Wellington Street East
Toronto, ON
M5E 1C5
Tel: 416-304-0781
Website: www.cantinamercatto.ca
7. Siva Sathasivam
Uncle Tony’s
38 Wellington St E
Toronto, ON
M5E 1C7
Tel: 416-455-6650
Website: https://uncletonys.ca/
8. Pizzaiolo
104 Yonge Street
Toronto, ON
M5C 2Y6
Tel: 416-860-0700
Website: www.pizzaiolo.ca
9. Robin Singh
Woods Restaurant and Bar
45 Colborne Street
Toronto, ON
M5E 1E3
Tel: 416-214-9918
Website: www.woodsrestaurant.ca
1. Thom Tullo
Morpheus8 by Inmode
47 Colborne Street
Toronto, ON
M5E 1E3
Tel: 416-863-6564
Website: www.amanspa.ca
2. Altitude Athletic Training
56 Colborne Street
Toronto, ON
M5E 1E3
Tel: 416-366-3838
Website: www.altitudeathletictraining.com
3. Physioheath Studios
33 Victoria Street, #130
Toronto, ON
M5C 2A1
Tel: 416-368-2525
Website: www.physiohealth.com
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